VENDOR OPPORTUNITIES – 2023


The 2023 Annual Conference is scheduled for Oct. 1-3 in Kalamazoo at the Radisson Plaza Hotel.
The event is co-hosted by the Michigan Counties Medical Care Facilities Council (MCMCFC).


SPONSORSHIP | EXHIBITOR | ADVERTISING OPPORTUNITIES

SPONSORSHIP LEVELS

The Michigan Association of Counties and the Michigan County Medical Care Facilities Council value and appreciate the participation of our sponsors at our two co-hosted conferences each year. To better assist these sponsors with determining what level of participation is best, the following opportunities are offered:

WORKSHOP | $1,750 *EXCLUSIVE OPPORTUNITY*

  • LIMITED TIME – MUST SELECT BY AUGUST 31
  • This EXCLUSIVE opportunity offers the option to present a workshop topic of your choice (presentation requires approval by MAC) during a session offered to attendees on Monday, October 2 – 10:45am to 11:45am. The session will be publicized and provided as one of the four workshop offerings during this prime workshop slot. This is a great way to get in front of members of the association!
  • 15% discount on exhibit booth
  • Recognition in agenda booklet
  • Recognized in signage and conference scripts
  • Social media promotion on MAC channels (1 tweets, 1 FB posts, 1 Instagram posts)
  • Logo placed on MAC’s conference webpage with a link to your website. Email logo BY SEPTEMBER 8 to connell@micounties.org

SUPERIOR | $7,500

  • Complimentary exhibit booth with prime location
  • Introduction of speaker at one plenary meal session
  • Full-page ad in onsite program. Ad specs: 8.5″ x 11″ with a .125″ bleed for onsite program and 300 DPI or higher PDF format. Email ad BY SEPTEMBER 8 to connell@micounties.org
  • A mailing list of attendees available prior to the meeting to invite attendees to visit your booth. A final list of attendees also available after the meeting
  • Recognition in agenda booklet
  • Recognized in signage and conference scripts
  • Additional announcements/fliers allowed in registration packets – immediately making your presence known to conference attendees
  • Opportunity to add gift to registration packets
  • Recognition on MAC’s home page and conference webpage page with link to your website. Email logo BY SEPTEMBER 8 to connell@micounties.org
  • Five complimentary exhibitor badges which includes breakfast, lunch, snacks, beverages; plus access to the Welcome Reception on Sunday evening
  • Social media promotion on MAC channels (5 tweets, 5 FB posts, 5 Instagram posts)
  • Inclusion in all media materials issued for conference
  • Logo displayed on all tables during plenary meal session. Email logo BY SEPTEMBER 8 to connell@micounties.org
  • Seating for up to five representatives at VIP table for meal

MICHIGAN | $5,000

  • Complimentary exhibit booth with prime location
  • Full-page ad in onsite program. Ad specs: 8.5″ x 11″ with a .125″ bleed for onsite program and 300 DPI or higher PDF format. Email ad BY SEPTEMBER 8 to connell@micounties.org
  • A mailing list of attendees available prior to the meeting to invite attendees to visit your booth. A final list of attendees also available after the meeting
  • Recognition in agenda booklet
  • Recognized in signage and conference scripts
  • Additional announcements/fliers allowed in registration packets – immediatly making your presence known to conference attendees
  • Opportunity to add gift to registration packets
  • Recognition on MAC’s home page and conference webpage page with link to your website. Email logo BY SEPTEMBER 8 to connell@micounties.org
  • Three complimentary exhibitor badges which includes breakfast, lunch, snacks, beverages; plus access to the Welcome Reception on Sunday evening
  • Social media promotion on MAC channels (4 tweets, 4 FB posts, 4 Instagram posts)
  • Pre-meeting advertising – you will have the opportunity to include side-advertising for your company in one of the pre-meeting emails sent to every member of MAC. This is a great way to reach every member of the association, even if they are unable to attend the meeting.

HURON | $2,750

  • Complimentary exhibit booth with prime location, which includes two complimentary exhibitor badges with breakfast, lunch, snacks, beverages; plus, access to the Welcome Reception on Sunday evening
  • A final list of attendees available after the meeting
  • Full-page ad in onsite program. Ad specs: 8.5″ x 11″ with a .125″ bleed for onsite program and 300 DPI or higher PDF format. Email ad BY SEPTEMBER 8 to connell@micounties.org
  • Recognition in agenda booklet
  • Recognized in signage and conference scripts
  • Additional announcements/fliers allowed in registration packets – immediately making your presence known to meeting attendees
  • Social media promotion on MAC channels (3 tweets, 3 FB posts, 3 Instagram posts)
  • Logo placed on MAC’s conference webpage with a link to your website. Email logo BY SEPTEMBER 8 to connell@micounties.org

ONTARIO | $1,250

  • 25% discount on exhibit booth
  • Half-page ad in onsite program. Ad specs: 8.5″ x 5.5″ with a .125″ bleed for onsite program and 300 DPI or higher PDF format. Email ad BY SEPTEMBER 8 to connell@micounties.org
  • Recognition in agenda booklet
  • Recognized in signage and conference scripts
  • Additional announcements/fliers allowed in registration packets – immediately making your presence known to meeting attendees
  • Social media promotion on MAC channels (2 tweets, 2 FB posts, 2 Instagram posts)
  • Logo placed on MAC’s conference webpage with a link to your website. Email logo BY SEPTEMBER 8 to connell@micounties.org

ERIE | $750

  • 20% discount on exhibit booth
  • Recognition in agenda booklet
  • Recognized in signage and conference scripts
  • Social media promotion on MAC channels (1 tweet, 1 FB post, 1 Instagram)
  • Logo placed on MAC’s conference webpage with a link to your website. Email logo BY SEPTEMBER 8 to connell@micounties.org

ST. CLAIR | $375

  • 15% discount on exhibit booth
  • Recognition in agenda booklet
  • Recognized in signage and conference scripts
  • Logo placed on MAC’s conference webpage with a link to your website. Email logo BY SEPTEMBER 8 to connell@micounties.org

EXHIBITOR BOOTH OPPORTUNITY

NEW EXHIBITOR SCHEDULE:

  • Exhibitors now have 1.5 hours on Sunday, Oct. 1 and another 1.5 hours of non-conflict time on Monday, Oct. 2.
  • The Annual Conference will feature a Welcome Reception inside the Exhibit Hall on Sunday, Oct. 1 from 5 p.m. to 6:30 p.m., offering complimentary beverages and appetizers for attendees, sponsors and exhibitors. 

The cost to exhibit your products and/or services at the 2023 Michigan Counties Annual Conference is: $900
Deadline to register a space is Friday, Sept. 8
Each exhibit registration is allowed two people. Each individual starting with the third person requires a fee of $150 per person
Exhibit space is approximately 8’ x 10’ and includes one skirted 8’ table and two chairs – no pipe & drape provided

Setup & Teardown Times
Exhibitor Set-up – Sunday, Oct. 1 from 12 p.m. to 5 p.m.
Exhibit Hall Teardown – Monday, Oct. 2 from 2 p.m. to 4 p.m.

Exhibit Hall Hours 

Sunday, Oct. 1 – 5 p.m. to 6:30 p.m.

Monday, Oct. 2 – 10 a.m. to 2 p.m.

  AM Break – 10 a.m. to 10:45 a.m.

  PM Break – 1:15 p.m. to 2 p.m.

CONFERENCE AGENDA

We have a limited amount of space for exhibitor booths — register early! Space is available on a first come, first served basis.

ADVERTISING OPPORTUNITIES

BACK COVER | $1,275

  • LIMITED OPPORTUNITY | First Come, First Serve
  • Full-page back cover
  • 8.5 x 11 in, with a .125” bleed for onsite program and provide 300 DPI or higher in a PDF format
  • AD SUBMISSION DEADLINE: September 8, 2023
  • INSIDE BACK COVER | $950

    • LIMITED OPPORTUNITY | First Come, First Serve
    • Full-page inside back cover
    • 8.5 x 11 in, with a .125” bleed for onsite program and provide 300 DPI or higher in a PDF format
  • AD SUBMISSION DEADLINE: September 8, 2023
  • INSIDE FRONT COVER | $950

    • LIMITED OPPORTUNITY | First Come, First Serve
    • Full-page inside front cover
    • 8.5 x 11 in, with a .125” bleed for onsite program and provide 300 DPI or higher in a PDF format
  • AD SUBMISSION DEADLINE: September 8, 2023
  • FULL PAGE | $525

    • Full-page ad inside onsite program
    • 8.5 x 11 in, with a .125” bleed for onsite program and provide 300 DPI or higher in a PDF format
  • AD SUBMISSION DEADLINE: September 8, 2023
  • HALF PAGE | $275

    • Half-page ad inside onsite program
    • 8.5 x 5.5 in, with a .125” bleed for onsite program and provide 300 DPI or higher in a PDF format
  • AD SUBMISSION DEADLINE: September 8, 2023
  • Deadline for ad submission is Sept. 8, 2023
    Send ads with .125″ bleed for onsite program booklet and provide 300 DPI or higher in a PDF format
    to Tammi Connell at connell@micounties.org

    CANCELLATION POLICY

    All cancellations must be submitted to MAC in writing on or before Sept. 15, 2023. Registrant will receive refund minus an administrative fee of $100. No refunds will be issued if cancellation occurs after Sept. 15, 2023.



    HOTEL INFORMATION

    The Radisson Plaza Hotel at Kalamazoo Center is providing a special group rate for the event.

    The cutoff date to reserve your room is 5 p.m. on Sept. 8, 2023. There is no guarantee that rooms will be available until Sept. 8, so you are encouraged to reserve early.

    Call 269.343.3333 between 8 a.m. and 5 p.m. to make your reservation or reserve online: https://www.choicehotels.com/reservations/groups/G9352731

    Radisson Plaza Hotel at Kalamazoo Center | 100 W. Michigan Ave. | Kalamazoo, MI 49007

    Room rate: $133.00*
         *Rate does not include taxes

    Check-in: 4 P.M. | Check-out: 12 P.M.

    Parking: Overnight self-parking is discounted to $8 per night | Valet parking is $30 per night plus tip


    QUESTIONS

    Tammi Connell, Director of Member Events
    517.899.1304 | connell@micounties.org

     

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