VENDOR OPPORTUNITIES – 2024


SPONSORSHIP | EXHIBITOR | ADVERTISING OPPORTUNITIES

REGISTRATION IS NOW CLOSED


The 2024 Legislative Conference is scheduled for April 29-May 1 in Lansing, with sessions at both the DoubleTree by Hilton (formerly Radisson Hotel) and the Lansing Center. The event is co-hosted by the Michigan County Medical Care Facilities Council (MCMCFC).

SPONSORSHIP LEVELS

To better assist our sponsors with determining what level of participation is best, the following opportunities are offered:

SUPERIOR | $7,500

  • Complimentary exhibit booth with prime location
  • Introduction of speaker at one plenary meal session
  • Full-page ad in conference program. Ad specs: 8.5″ x 11″ with a .125″ bleed for program and 300 DPI or higher PDF format. Email ad BY APRIL 5 to connell@micounties.org
  • A mailing list of attendees available prior to the meeting to invite attendees to visit your booth. A final list of attendees also available after the meeting
  • Recognition in conference program
  • Recognized in signage and conference scripts
  • Additional announcements/fliers allowed in registration packets – immediately making your presence known to conference attendees
  • Opportunity to add gift to registration packets
  • Recognition on MAC’s home page and conference webpage page with link to your website. Email logo BY APRIL 5 to connell@micounties.org
  • Five complimentary exhibitor badges which includes breakfast, lunch, snacks, beverages; plus access to the Legislative Reception on Tuesday evening
  • Social media promotion on MAC channels (5 tweets, 5 FB posts, 5 Instagram posts)
  • Inclusion in all media materials issued for conference
  • Logo displayed on all tables during plenary meal session. Email logo BY APRIL 5 to connell@micounties.org
  • Seating for up to five representatives at VIP table for meal

MICHIGAN | $5,000

  • Complimentary exhibit booth with prime location
  • Full-page ad in conference program. Ad specs: 8.5″ x 11″ with a .125″ bleed for program and 300 DPI or higher PDF format. Email ad BY APRIL 5 to connell@micounties.org
  • A mailing list of attendees available prior to the meeting to invite attendees to visit your booth. A final list of attendees also available after the meeting
  • Recognition in conference program
  • Recognized in signage and conference scripts
  • Additional announcements/fliers allowed in registration packets – immediately making your presence known to conference attendees
  • Opportunity to add gift to registration packets
  • Recognition on MAC’s home page and conference webpage page with link to your website. Email logo BY APRIL 5 to connell@micounties.org
  • Three complimentary exhibitor badges which includes breakfast, lunch, snacks, beverages; plus access to the Legislative Reception on Tuesday evening
  • Social media promotion on MAC channels (4 tweets, 4 FB posts, 4 Instagram posts)
  • Pre-meeting advertising – you will have the opportunity to include side advertising for your company in one of the pre-meeting emails sent to every member of MAC. This is a great way to reach every member of the association, even if they are unable to attend the meeting.

HURON | $2,750

  • Complimentary exhibit booth with prime location, which includes two complimentary exhibitor badges with breakfast, lunch, snacks, and beverages; plus, access to the Legislative Reception on Tuesday evening
  • A final list of attendees available after the meeting
  • Full-page ad in the conference program. Ad specs: 8.5″ x 11″ with a .125″ bleed for program and 300 DPI or higher PDF format. Email ad BY APRIL 5 to connell@micounties.org
  • Recognition in the conference program
  • Recognized in signage and conference scripts
  • Additional announcements/fliers allowed in registration packets – immediately making your presence known to meeting attendees
  • Logo placed on MAC’s conference webpage with a link to your website. Email logo BY APRIL 5 to connell@micounties.org
  • Social media promotion on MAC channels (3 tweets, 3 FB posts, 3 Instagram posts)

ONTARIO | $1,250

  • 25% discount on exhibit booth
  • Half-page ad in conference program. Ad specs: 8.5″ x 5.5″ with a .125″ bleed for program and 300 DPI or higher PDF format. Email ad BY APRIL 5 to connell@micounties.org
  • Recognition in conference program
  • Recognized in signage and conference scripts
  • Additional announcements/fliers allowed in registration packets – immediately making your presence known to meeting attendees
  • Logo placed on MAC’s conference webpage with a link to your website. Email logo BY APRIL 5 to connell@micounties.org
  • Social media promotion on MAC channels (2 tweets, 2 FB posts, 2 Instagram posts)

ERIE | $750

  • 20% discount on exhibit booth
  • Recognition in conference program
  • Recognized in signage and conference scripts
  • Logo placed on MAC’s conference webpage with a link to your website. Email logo BY APRIL 5 to connell@micounties.org
  • Social media promotion on MAC channels (1 tweet, 1 FB post, 1 Instagram)

ST. CLAIR | $375

  • 15% discount on exhibit booth
  • Recognition in conference program
  • Recognized in signage and conference scripts
  • Logo placed on MAC’s conference webpage with a link to your website. Email logo BY APRIL 5 to connell@micounties.org


EXHIBITOR OPPORTUNITIES

The cost to exhibit your products and/or services at the 2024 Michigan Counties Legislative Conference is: $900
Deadline to register is Friday, April 5

Each exhibit registration is allowed two people. Each individual starting with the third person requires a fee of $150 per person
Exhibit space is approximately 8’ x 10’ and includes one skirted 8’ table and two chairs – no pipe & drape provided

Setup & Teardown Times
Exhibitor Set-up (Lansing Center) – Monday, April 29 from 3 p.m. to 5 p.m. or Tuesday, April 30 before 7:30 a.m.
Exhibit Hall Hours (Lansing Center) – Tuesday, April 30 from 7:45 a.m. to 2 p.m.
Exhibit Hall Teardown (Lansing Center) – Tuesday, April 30 from 2 p.m. to 5 p.m.

Networking Times (during Exhibit Hall hours) – Tuesday, April 30:
Breakfast – 7:45 a.m. to 9 a.m.
AM Break – 10 a.m. to 10:45 a.m.
PM Break – 1:15 p.m. to 2 p.m.
For Corporate Partners and Superior, Michigan and Huron Sponsors Only:
Legislative/Networking Reception (DoubleTree Hotel) – 4:30 p.m. to 6 p.m.

FULL CONFERENCE AGENDA

We have a limited amount of space for exhibitor booths — register early! Space is available on a first come, first served basis.


ADVERTISING OPPORTUNITIES

BACK COVER | $1,275

  • LIMITED OPPORTUNITY | First Come, First Serve
  • Full-page back cover
  • 8.5 x 11 in, with a .125” bleed for onsite program and provide 300 DPI or higher in a PDF format
  • AD SUBMISSION DEADLINE: April 5, 2024
  • INSIDE BACK COVER | $950

    • LIMITED OPPORTUNITY | First Come, First Serve
    • Full-page inside back cover
    • 8.5 x 11 in, with a .125” bleed for onsite program and provide 300 DPI or higher in a PDF format
  • AD SUBMISSION DEADLINE: April 5, 2024
  • INSIDE FRONT COVER | $950

    • LIMITED OPPORTUNITY | First Come, First Serve
    • Full-page inside front cover
    • 8.5 x 11 in, with a .125” bleed for onsite program and provide 300 DPI or higher in a PDF format
  • AD SUBMISSION DEADLINE: April 5, 2024
  • FULL PAGE | $525

    • Full-page ad inside onsite program
    • 8.5 x 11 in, with a .125” bleed for onsite program and provide 300 DPI or higher in a PDF format
  • AD SUBMISSION DEADLINE: April 5, 2024
  • HALF PAGE | $275

    • Half-page ad inside onsite program
    • 8.5 x 5.5 in, with a .125” bleed for onsite program and provide 300 DPI or higher in a PDF format
  • AD SUBMISSION DEADLINE: April 5, 2024
  • Deadline for ad submission is April 5, 2024
    Send ads with .125″ bleed for onsite program booklet and provide 300 DPI or higher in a PDF format
    to Tammi Connell at connell@micounties.org


    CANCELLATION POLICY

    All cancellations must be submitted to MAC in writing on or before April 5, 2024. Registrant will receive refund minus an administrative fee of 15%. No refunds will be issued if cancellation occurs after April 5, 2024.


    LEGISLATIVE RECEPTION

    The Legislative Conference will feature a Legislative Reception on Tuesday, April 30 from 4:30 p.m. to 6 p.m., offering complimentary beverages and appetizers for Corporate Partners and Superior, Michigan and Huron Sponsors Only at the DoubleTree Hotel, second floor.

    EXHIBITOR SCHEDULE

    Exhibitors have 1.5 hours of non-conflict time on Tuesday, April 30.


    HOTEL INFORMATION

    The DoubleTree by Hilton Lansing (formerly Radisson Hotel) is providing a special group rate for the event, and is connected via the newly renovated pedestrian bridge to the Lansing Center itself. The bridge now offers improved lighting, new security systems, ventilation system, and carpet.

    The cutoff date to reserve your room is April 4, 2024. There is no guarantee that rooms will be available until April 4, so you are encouraged to reserve early.

    Call 833.904.2206 or Click HERE to make your reservation or call 833.904.2206 and reference MICHIGAN COUNTIES LEGISLATIVE CONFERENCE with code MAG to receive the discounted rate.

    DoubleTree by Hilton Lansing | 111 N. Grand Ave. | Lansing, MI 48933

    Room rate: $142.95* 
         *Rate does not include applicable taxes

    Check-in is 4PM; check-out is 12PM

    Parking: Temporary self-parking is available on a space available, first come, first served basis in the city-owned ramp conveniently connected to the DoubleTree by Hilton Lansing via a climate controlled pedway. The current parking rate is $1.50 for each ½ hour, maximum of $15.00 per day. Valet parking is $28 per vehicle per night.

    Tax-exempt status: For any DoubleTree by Hilton overnight guest(s) to be eligible for tax-exempt status, (1) the room must be paid for directly by the guest’s government agency, either with a check or credit card, and (2) the guest must provide a copy of the agency’s tax-exempt form. Tax-exempt status is not granted for rooms paid for by the individual, even if getting reimbursed.

     

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