VENDOR OPPORTUNITIES – 2023
The 2023 Annual Conference is scheduled for Oct. 1-3 in Kalamazoo at the Radisson Plaza Hotel.
The event is co-hosted by the Michigan Counties Medical Care Facilities Council (MCMCFC).
SPONSORSHIP | EXHIBITOR | ADVERTISING OPPORTUNITIES
SPONSORSHIP LEVELS
The Michigan Association of Counties and the Michigan County Medical Care Facilities Council value and appreciate the participation of our sponsors at our two co-hosted conferences each year. To better assist these sponsors with determining what level of participation is best, the following opportunities are offered:
WORKSHOP | $1,750 *EXCLUSIVE OPPORTUNITY*
- LIMITED TIME – MUST SELECT BY AUGUST 31
- This EXCLUSIVE opportunity offers the option to present a workshop topic of your choice (presentation requires approval by MAC) during a session offered to attendees on Monday, October 2 – 10:45am to 11:45am. The session will be publicized and provided as one of the four workshop offerings during this prime workshop slot. This is a great way to get in front of members of the association!
- 15% discount on exhibit booth
- Recognition in agenda booklet
- Recognized in signage and conference scripts
- Social media promotion on MAC channels (1 tweets, 1 FB posts, 1 Instagram posts)
- Logo placed on MAC’s conference webpage with a link to your website. Email logo BY SEPTEMBER 8 to connell@micounties.org
SUPERIOR | $7,500
- Complimentary exhibit booth with prime location
- Introduction of speaker at one plenary meal session
- Full-page ad in onsite program. Ad specs: 8.5″ x 11″ with a .125″ bleed for onsite program and 300 DPI or higher PDF format. Email ad BY SEPTEMBER 8 to connell@micounties.org
- A mailing list of attendees available prior to the meeting to invite attendees to visit your booth. A final list of attendees also available after the meeting
- Recognition in agenda booklet
- Recognized in signage and conference scripts
- Additional announcements/fliers allowed in registration packets – immediately making your presence known to conference attendees
- Opportunity to add gift to registration packets
- Recognition on MAC’s home page and conference webpage page with link to your website. Email logo BY SEPTEMBER 8 to connell@micounties.org
- Five complimentary exhibitor badges which includes breakfast, lunch, snacks, beverages; plus access to the Welcome Reception on Sunday evening
- Social media promotion on MAC channels (5 tweets, 5 FB posts, 5 Instagram posts)
- Inclusion in all media materials issued for conference
- Logo displayed on all tables during plenary meal session. Email logo BY SEPTEMBER 8 to connell@micounties.org
- Seating for up to five representatives at VIP table for meal
MICHIGAN | $5,000
- Complimentary exhibit booth with prime location
- Full-page ad in onsite program. Ad specs: 8.5″ x 11″ with a .125″ bleed for onsite program and 300 DPI or higher PDF format. Email ad BY SEPTEMBER 8 to connell@micounties.org
- A mailing list of attendees available prior to the meeting to invite attendees to visit your booth. A final list of attendees also available after the meeting
- Recognition in agenda booklet
- Recognized in signage and conference scripts
- Additional announcements/fliers allowed in registration packets – immediatly making your presence known to conference attendees
- Opportunity to add gift to registration packets
- Recognition on MAC’s home page and conference webpage page with link to your website. Email logo BY SEPTEMBER 8 to connell@micounties.org
- Three complimentary exhibitor badges which includes breakfast, lunch, snacks, beverages; plus access to the Welcome Reception on Sunday evening
- Social media promotion on MAC channels (4 tweets, 4 FB posts, 4 Instagram posts)
- Pre-meeting advertising – you will have the opportunity to include side-advertising for your company in one of the pre-meeting emails sent to every member of MAC. This is a great way to reach every member of the association, even if they are unable to attend the meeting.
HURON | $2,750
- Complimentary exhibit booth with prime location, which includes two complimentary exhibitor badges with breakfast, lunch, snacks, beverages; plus, access to the Welcome Reception on Sunday evening
- A final list of attendees available after the meeting
- Full-page ad in onsite program. Ad specs: 8.5″ x 11″ with a .125″ bleed for onsite program and 300 DPI or higher PDF format. Email ad BY SEPTEMBER 8 to connell@micounties.org
- Recognition in agenda booklet
- Recognized in signage and conference scripts
- Additional announcements/fliers allowed in registration packets – immediately making your presence known to meeting attendees
- Social media promotion on MAC channels (3 tweets, 3 FB posts, 3 Instagram posts)
- Logo placed on MAC’s conference webpage with a link to your website. Email logo BY SEPTEMBER 8 to connell@micounties.org
ONTARIO | $1,250
- 25% discount on exhibit booth
- Half-page ad in onsite program. Ad specs: 8.5″ x 5.5″ with a .125″ bleed for onsite program and 300 DPI or higher PDF format. Email ad BY SEPTEMBER 8 to connell@micounties.org
- Recognition in agenda booklet
- Recognized in signage and conference scripts
- Additional announcements/fliers allowed in registration packets – immediately making your presence known to meeting attendees
- Social media promotion on MAC channels (2 tweets, 2 FB posts, 2 Instagram posts)
- Logo placed on MAC’s conference webpage with a link to your website. Email logo BY SEPTEMBER 8 to connell@micounties.org
ERIE | $750
- 20% discount on exhibit booth
- Recognition in agenda booklet
- Recognized in signage and conference scripts
- Social media promotion on MAC channels (1 tweet, 1 FB post, 1 Instagram)
- Logo placed on MAC’s conference webpage with a link to your website. Email logo BY SEPTEMBER 8 to connell@micounties.org
ST. CLAIR | $375
- 15% discount on exhibit booth
- Recognition in agenda booklet
- Recognized in signage and conference scripts
- Logo placed on MAC’s conference webpage with a link to your website. Email logo BY SEPTEMBER 8 to connell@micounties.org
EXHIBITOR BOOTH OPPORTUNITY
NEW EXHIBITOR SCHEDULE:
- Exhibitors now have 1.5 hours on Sunday, Oct. 1 and another 1.5 hours of non-conflict time on Monday, Oct. 2.
- The Annual Conference will feature a Welcome Reception inside the Exhibit Hall on Sunday, Oct. 1 from 5 p.m. to 6:30 p.m., offering complimentary beverages and appetizers for attendees, sponsors and exhibitors.
The cost to exhibit your products and/or services at the 2023 Michigan Counties Annual Conference is: $900
Deadline to register a space is Friday, Sept. 8
Each exhibit registration is allowed two people. Each individual starting with the third person requires a fee of $150 per person
Exhibit space is approximately 8’ x 10’ and includes one skirted 8’ table and two chairs – no pipe & drape provided
Setup & Teardown Times
Exhibitor Set-up – Sunday, Oct. 1 from 12 p.m. to 5 p.m.
Exhibit Hall Teardown – Monday, Oct. 2 from 2 p.m. to 4 p.m.
Exhibit Hall Hours
Sunday, Oct. 1 – 5 p.m. to 6:30 p.m.
Monday, Oct. 2 – 10 a.m. to 2 p.m.
AM Break – 10 a.m. to 10:45 a.m.
PM Break – 1:15 p.m. to 2 p.m.
CONFERENCE AGENDA
We have a limited amount of space for exhibitor booths — register early! Space is available on a first come, first served basis.
ADVERTISING OPPORTUNITIES
BACK COVER | $1,275
- LIMITED OPPORTUNITY | First Come, First Serve
- Full-page back cover
- 8.5 x 11 in, with a .125” bleed for onsite program and provide 300 DPI or higher in a PDF format
AD SUBMISSION DEADLINE: September 8, 2023
INSIDE BACK COVER | $950
- LIMITED OPPORTUNITY | First Come, First Serve
- Full-page inside back cover
- 8.5 x 11 in, with a .125” bleed for onsite program and provide 300 DPI or higher in a PDF format
AD SUBMISSION DEADLINE: September 8, 2023
INSIDE FRONT COVER | $950
- LIMITED OPPORTUNITY | First Come, First Serve
- Full-page inside front cover
- 8.5 x 11 in, with a .125” bleed for onsite program and provide 300 DPI or higher in a PDF format
AD SUBMISSION DEADLINE: September 8, 2023
FULL PAGE | $525
- Full-page ad inside onsite program
- 8.5 x 11 in, with a .125” bleed for onsite program and provide 300 DPI or higher in a PDF format
AD SUBMISSION DEADLINE: September 8, 2023
HALF PAGE | $275
- Half-page ad inside onsite program
- 8.5 x 5.5 in, with a .125” bleed for onsite program and provide 300 DPI or higher in a PDF format
AD SUBMISSION DEADLINE: September 8, 2023
Deadline for ad submission is Sept. 8, 2023
Send ads with .125″ bleed for onsite program booklet and provide 300 DPI or higher in a PDF format
to Tammi Connell at connell@micounties.org
CANCELLATION POLICY
All cancellations must be submitted to MAC in writing on or before Sept. 15, 2023. Registrant will receive refund minus an administrative fee of $100. No refunds will be issued if cancellation occurs after Sept. 15, 2023.
HOTEL INFORMATION
The Radisson Plaza Hotel at Kalamazoo Center is providing a special group rate for the event.
The cutoff date to reserve your room is 5 p.m. on Sept. 8, 2023. There is no guarantee that rooms will be available until Sept. 8, so you are encouraged to reserve early.
Call 269.343.3333 between 8 a.m. and 5 p.m. to make your reservation or reserve online: https://www.choicehotels.com/reservations/groups/G9352731
Radisson Plaza Hotel at Kalamazoo Center | 100 W. Michigan Ave. | Kalamazoo, MI 49007
Room rate: $133.00*
*Rate does not include taxes
Check-in: 4 P.M. | Check-out: 12 P.M.
Parking: Overnight self-parking is discounted to $8 per night | Valet parking is $30 per night plus tip
QUESTIONS
Tammi Connell, Director of Member Events
517.899.1304 | connell@micounties.org
