Treasury releases new guidance on P&E reports for July deadline

The National Association of Counties reported this week that, “Treasury released updated reporting guidance for the Project and Expenditure (P&E) Reports and a new template for the Recovery Plan Performance Report (Recovery Plan) ahead of the July 31, 2022, reporting deadline. The new requirements outlined below will impact all counties regardless of population size and award amount.

“Key updates to the compliance and reporting guidance outlined by Treasury include:

1. Additional programmatic data for capital expenditures: When using Recovery Funds for capital expenditures projects, counties need to report the type of expenditure based on a list of enumerated uses. Examples of enumerated uses are COVID-19 vaccination sites, job and workforce training centers, and public health data systems. A full list of enumerated uses is available on pages 27 to 28 of the updated guidance.
2. Written justification for capital expenditures: Counties are required to provide a written justification for capital projects of any category that cost at least $10 million and for projects in the “other” (i.e., project not explicitly enumerated by Treasury) category that cost at least $1 million. Previously, counties needed to create a written justification for these projects but were not required to submit them as part of regular reporting.
3. Description of labor requirements for capital expenditures: Counties are required to provide additional labor reporting. For projects that cost at least $10 million, counties will need to report on the strength of the project’s labor standards, including information on the presence of a project labor agreement, community benefits agreement, prevailing wage requirement, or local hiring. This new required information is outlined under Infrastructure Project on pages 30-31 of the updated guidance.
4. Project information for broadband projects: The updated guidance requires counties to provide detailed project information for broadband infrastructure investments. Counties need to report what kind of technology is involved in the project (i.e., fiber optic cables, coaxial cables, etc.), the total miles of fiber deployed over the project, and the total number of funded locations served broken out by both speed of connection and type of location (i.e., residential, business, or community). This new required information is outlined under Broadband Projects on pages 32-33 of the updated guidance.
5. Moving of Recovery Plan Performance Report data into P&E Report: Under the updated guidance, some of the data that was previously only required for the Recovery Plan Performance Report (Recovery Plan) is now required for large counties (i.e., populations above 250,000 and/or above $10 million in awards) on their quarterly P&E Report. For example, large counties investing in housing security programs must now report the number of households receiving eviction prevention services. A full list of changes to programmatic data requirements for large counties is available on page 33 of the compliance and reporting guidance.
6. Updated template for Recovery Plan: The updated guidance also provides a template for the Recovery Plan due for large counties on July 31, 2022, reflecting the expenditure categories and other changes made by the Final Rule.”

For questions regarding COVID funds reporting, visit NACo’s information hub at https://www.naco.org/resources/featured/arpa-fiscal-recovery-fund.

The Detroit Regional Chamber hosted its annual Mackinac Policy Conference this week on Mackinac Island. The event brings together business, community, and policy leaders in Michigan to have conversations on the biggest issues facing the state.

Steve Currie, MAC’s Executive Director and Deena Bosworth, MAC’s Director of Government Affairs, were also on the island having meetings with key legislators and county commissioners to ensure the interests of all Michigan’s 83 counties were a part of the conversation.

The legislature did not hold any committee meetings or votes this week because of the Mackinac Policy Conference. MAC is gearing up for a busy few weeks as the Legislature reconvenes to reach a consensus on the state budget before the deadline on July 1.

For more information contact Deena Bosworth at bosworth@micounties.org

Michigan Treasury releases 2022 PPT millage rates

Details released on getting second batch of federal ARP funds

The U.S. Treasury has begun the process of allocating the second tranche of ARP Recovery Funds.

The process for counties to receive the second installment of funding is provided below with the new SAM.gov registration requirements:

Section 603 of ARPA provides payments to eligible local governments in two tranches, with the second tranche payment being made no earlier than 12 months after the first payment.

Consistent with this requirement, Treasury expects to provide second tranche payments to local governments approximately 12 months after their first payment.

In the coming weeks, Treasury will open the submission portal in a phased approach, allowing counties to access the portal for 30 days prior to their second tranche payment date.

Counties will receive a notification from Treasury by email letting them know that they can enter the portal — it is very important to make sure that the assigned point of contact is still available to receive future communications.

The point of contact is the individual designated in the portal during the first tranche submission who will receive email notifications on submission status, including any issues found during the verification and communication regarding payments.

The individual entering the portal for the second tranche submission will be the same individual with the registered ID.me who submitted for the first tranche allocation.

If that individual is no longer with the county and you need to designate a new individual, email COVIDReliefITSupport@treasury.gov with the subject line “Entity Name – Update to Designated Individuals” and include the role that needs to be updated along with the full name, title, email and phone number of the new person designated.

After the email is received by the county, the point of contact will be able to update their entity information to include banking information in the portal.

In preparation for the second tranche payment, counties should ensure their SAM.gov entity registration is still active — all counties are required to have a SAM.gov registration to receive their second tranche payment.

Note that on April 4, 2022, the federal government changed service providers and stopped using the DUNS Number and began using the Unique Entity ID (UEI) in SAM.gov to identify entities.

All counties, even those already registered in SAM.gov, must validate their entity information through the new service provider.

Counties may need to provide additional supporting documentation through the new system.

The General Services Administration (GSA) released FAQs to support counties through this new process.

Counties are required to renew their SAM.gov registration every 12 months. If a county’s SAM.gov registration expired (12-month coverage) before it is due to receive its second tranche (and after April 4, 2022) the county is required to reactivate their SAM.gov registration, which will require them to adopt UEI (instead of a DUNS number) PRIOR to receiving their second installment.

Newest estimate shows billions more for state coffers

Tax dollars continue to flow into state coffers at unexpected high rates, the May session of the Consensus Revenue Estimating Conference reported Friday. These trends will provide the state with an extra $1.7 billion in General Fund revenue for the current budget year (FY22) and an extra $1.1 billion for the upcoming budget (FY23), as compared to the consensus estimates at the last conference in January 2022.

State lawmakers now will work from final consensus totals for the FY23 General Fund of just under $14 billion. As recently as FY14, the General Fund was barely $9 billion. Still, adjusting for inflation, the General Fund is well below where it was at the turn of the century.

Forecasters from the Treasury Department and the fiscal agencies of the House and Senate also see continued growth in General Fund revenues in fiscal years 2024, 2025 and 2026.

It remains to be seen in coming weeks whether these increased state resources will be deployed in investments in public services at the state and local levels or converted to tax cuts or one-time cash rebates to taxpayers.

For more information on this issue, contact Deena Bosworth at bosworth@micounties.org.

MAC testifies in favor of new public notices bill

MAC’s Deena Bosworth testifying for HB 6062 during House committee meeting on Thursday.

After a decade of working on the issue, MAC is pleased to announce the introduction of legislation to modernize public notices law, save counties time and money and create more avenues for our citizens to receive public notices. 

MAC’s Deena Bosworth was among those testifying Thursday in support of House Bill 6062 before the House Oversight Committee. The bill, by Rep. Kevin Coleman (D-Wayne), is the first bill in what will be more than 100 dealing with the modernization of public notices for public bodies. The bill sets up the framework, while other pieces of legislation will amend each state statute requiring the notice to be published in a newspaper.

HB 6602 would allow local units to put public notices on their websites, but not require them to be published in a newspaper. In addition, and to ease the concerns about transparency, the bill requires the public body to send a copy of the notice to the newspaper, to post the notice in a conspicuous place and to create an annual mailing list for those residents wishing to have notices mailed to them via first class mail.

Even with these stipulations, the Michigan Press Association, whose members have long relied on fees charged to counties and others for publishing such notices, opposes the bill. 

MAC’s Bosworth, however, detailed the extensive protections for public transparency with the new system. “We are not trying to hide our public notices from the public,” she noted.

The bill makes it beneficial for counties to navigate our new media landscape in a way that is fair to local government and gives options to community members on how they choose to receive information on public notices.

HB 6062 is a welcome contrast to two other public notice measures that were recently signed into law. Senate Bill 258, by Sen. Curt VanderWall (R-Mason), and SB 259, by Sen. Sylvia Santana (D-Wayne), unfortunately did not curb the cost of the postings on local taxpayers or alleviate any unnecessary details of many of the posting requirements.

MAC will continue to support a fair and transparent process of reporting public notices and will continue to monitor HB 6062’s progress through the Legislature.

For more information on this issue, contact Deena Bosworth at bosworth@micounties.org.

 

State Supreme Court still studying court costs case

The Michigan Supreme Court (MSC) is still considering a case that challenges the authority of trial courts to impose costs on defendants.

On April 6, 2022, the MSC heard oral arguments on the application for leave to appeal in People v Travis Michael Johnson, which challenges state law by which a judge can impose “any costs reasonably related to the actual costs incurred by the trial court.”

On May 13, the court directed the parties to file supplemental briefs within 21 days, addressing three discrete issues:

(1) whether MCL 769.1k(1)(b)(iii) violates the separation of powers by assigning the judicial branch “‘tasks that are more properly accomplished by the Legislature,“

(2) whether MCL 769.1k(1)(b)(iii) violates due process by creating a “potential for bias” or an “objective risk of actual bias,” and

(3) if the Court finds MCL 769.1k(1)(b)(iii) to be facially unconstitutional under either theory, what remedy should follow.

Thus, the court is still considering whether to grant leave to appeal and has requested additional briefing on the constitutionality of the statutory subsection on two broad constitutional grounds, i.e., separation of powers and due process, focusing more particularly on certain narrowly described reasons as to why the statute may violate those constitutional principles, i.e., improper assignment of legislative tasks to the judiciary and judicial bias concerns. 

As part of its consideration of whether to grant leave to appeal, the court would also consider the proposed remedies that may be ordered if it were to ultimately determine that the statute is unconstitutional on its face, i.e., invalid under any circumstances.  Based on the framing of the issues in its latest order, it would appear the potential remedies for a finding of facial unconstitutionality could include the Legislature establishing more objective criteria for the imposition of costs in a criminal case.

If the application is granted, the case would likely continue with further briefing on the specific issues to be defined by the court in its order granting leave to appeal, followed by oral argument and the court’s final determination of the issue.

MAC will continue to closely monitor this case and the huge potential for it to disrupt local court financing.

 

Counties among recipients of first responder grants

Thirteen counties are among recipients of the First Responder Training and Recruitment Grant Program, the Michigan Treasury announced this week. The program was launched by Gov. Gretchen Whitmer in January to assist local governments in addressing critical needs in recruitment and retention of first responders.

Among the 400 applicants seeking a portion of the $5 million allocated by the Legislature last December, the requests exceeded $29 million. The 13 counties will be among those receiving a total of $1.4 million. As instructed through budget boilerplate language, Treasury reviewed and ranked all applications according to intended use of the funds and those communities most in need.

Congratulations to the county recipients:   

• Alger – $46,651
• Allegan – $100,000
• Chippewa – $78,939
• Clare – $54,035
• Delta – $170,000
• Iron – $17,583
• Keweenaw – $82,172
• Marquette – $98,784
• Menominee – $143,908.40
• Montcalm – $170,000
• Ontonagon – $100,000
• Otsego – $100,000
• Roscommon – $67,500

The counties must submit a letter of acceptance through the state of Michigan E-Signature process and include the amount awarded and signed by the recipient’s chief executive officer. The grant will be distributed on a reimbursement basis after adequate documentation has been provided to the department. Counties awarded the grant will receive further instructions via email. Procedures and information on documentation can be found on the First Responder Training and Recruitment Grants webpage.

MAC supports efforts to enhance first responder training, retention and development and will continue to provide resources to counties to address important public safety needs.

For more information on this issue, contact Deena Bosworth at bosworth@micounties.org.

 

Senate advances bill on transporting mental health patients

A MAC-supported bill to allow county mental health transportation panels received unanimous support in the Senate this week and has moved to the House.

Senate Bill 101, by Sen. Ed McBroom (R-Dickinson), would allow the panels for the purpose of alternative transportation services for individuals needing involuntary psychiatric hospitalization. The bill awaits a hearing in the House Health Policy Committee.

The bill would set forth a description and responsibilities of the panel, should a county choose to establish one, and outline contract and liability requirements. Any private security company considered to provide the transport services must meet certain requirements in order to enter into contract, including maintaining certain insurance coverage and providing to security transport officers a specialized training program for best practices when working with an individual with severe mental illness.

The bill also creates the Mental Health Transportation Fund, which, if funded by the Legislature, could help counties carry out functions of these mental health transportation services.

MAC supports the bill as an important tool for counties to secure alternative transportation services, so county law enforcement staff and resources are not tied up in long transport times.

A full analysis of the bill can be found here.

For any questions, contact Meghann Keit-Corrion at Keit@micounties.org.

 

Podcast 83 goes live again on May 23

MAC’s Podcast 83 team will again be live to discuss all the news and events out of Lansing on Monday, May 23 at 4 p.m.

Among the burning questions that will be addressed are: Who has been hanging out with polar bears? And who is MAC going to miss soon?

Some policy issues will be reviewed, too, and the team will answer audience questions live.

The update will begin at 4 p.m. To join the session, just use this Zoom link: https://us02web.zoom.us/j/82867692853.

In this week’s episode, on May 16, MAC’s Deena Bosworth and Meghann Keit-Corrion discussed a huge broadband funding opportunity on the horizon, the latest on the legislation to reimburse counties for veteran property tax exemptions and what’s coming up on the FY23 state budget.

 

DNR seeks county input on outdoor recreation plan

The Michigan Department of Natural Resources is updating the Statewide Comprehensive Outdoor Recreation Plan (SCORP). This plan, which is updated every five years, supports and directs Michigan’s use of its federal Land and Water Conservation Fund apportionment, among other things.

As one aspect of the SCORP update, the state is surveying land managers throughout the state who have information about publicly available outdoor recreation resources and facilities, and insights into key issues facing those resources.

The survey will take about 10 minutes to complete. Thank you for your help in this important effort.

Contact Dustin Isenhoff, Michigan DNR, at 517-275-1468 or IsenhoffD@Michigan.gov with questions about this survey.

 

Staff picks

• MDHHS webinar on opioid abuse prevention strategies (Michigan Department of Health and Human Services)
  
  
• Why young workers don’t want government jobs — and what to do about it (RouteFifty)
  
  
• Tax cuts are coming, but Michigan is already a low-tax state (Citizens Research Council of Michigan)
  
  
• Happy is an Asian elephant. But is she also a person? (Associated Press)

Medical care facilities win another round on key funding measure

The Senate Health Policy Committee, chaired by Sen. Curt VanderWall (R-Mason), unanimously approved this week a three-year extension to the county maintenance of effort (MOE) rate for county medical care facilities (MCFs), a key legislative priority for the Michigan County Medical Care Facilities Council (MCMCFC).

House Bill 5875, by Rep. Bronna Kahle (R-Lenawee), provides an extension to the MOE freeze until 2025, or until the Michigan Department of Health and Human Services (MDHHS) implements a new reimbursement model, whichever is sooner.

MDHHS has been studying and contemplating a new reimbursement model and policies for long-term care facilities. Should a new approach be implemented prior to Dec. 31, 2025, MCFs would transition to the new system under the bill.

Other organizations supporting the bill alongside MCMCFC include MAC, the Health Care Association of Michigan and Leading Age Michigan.

The bill now heads to the Senate floor to await a vote by the full body.

For more information on this issue, contact Meghann Keit-Corrion at keit@micounties.org.